{"id":4754,"date":"2023-05-10T08:19:26","date_gmt":"2023-05-10T13:19:26","guid":{"rendered":"https:\/\/www.incsight.net\/?p=4754"},"modified":"2026-07-15T18:18:36","modified_gmt":"2026-07-15T23:18:36","slug":"how-can-i-maximize-meals-and-travel-deductions","status":"publish","type":"post","link":"https:\/\/www.incsight.net\/blog\/2023\/05\/10\/how-can-i-maximize-meals-and-travel-deductions\/","title":{"rendered":"How Can I Maximize Meals and Travel Deductions?"},"content":{"rendered":"<div class=\"et_d4_element et_pb_section et_pb_section_0  et_pb_css_mix_blend_mode et_section_regular et_block_section\" >\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_d4_element et_pb_row et_pb_row_0  et_pb_css_mix_blend_mode et_block_row\">\n\t\t\t\t<div class=\"et_d4_element et_pb_column_4_4 et_pb_column et_pb_column_0  et_pb_css_mix_blend_mode et-last-child et_block_column\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_module et_d4_element et_pb_text et_pb_text_0  et_pb_text_align_left et_pb_bg_layout_light\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_text_inner\"><p>This is part of a bigger series that we did for our\u00a0<a href=\"https:\/\/www.taxsavingspodcast.com\/deductions\" target=\"_blank\" rel=\"noopener noreferrer\">Ultimate Guide to Maximizing Business Deductions and Write-Offs<\/a>. Be sure to check out everything that we discussed in that.<\/p>\n<p>Today we are going to be focusing on two key parts, meals and travel.<\/p>\n<h1>What Is A\u00a0Meal Expense?<\/h1>\n<p>Starting in 2018, entertainment expenses are no longer deductible, but the meals around the entertainment can be expensed assuming the amount can be separated from the entertainment cost.<\/p>\n<ul>\n<li><strong>Dining With a Prospect, Client, Vendor, etc<\/strong>\n<ul>\n<li>50% Deductible<\/li>\n<\/ul>\n<\/li>\n<li><strong>Dining When Traveling<\/strong>\n<ul>\n<li>50% Deductible -\u00a0Must be overnight\u00a0and outside of your normal commute.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Dining With Staff<\/strong>\n<ul>\n<li>50% Deductible<\/li>\n<\/ul>\n<\/li>\n<li><strong>Office Meals \/ Food<\/strong>\n<ul>\n<li>50% Deductible<\/li>\n<\/ul>\n<\/li>\n<li><strong>Company Parties \/ Presentations \/ COGS<\/strong>\n<ul>\n<li>100% Deductible<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><img decoding=\"async\" alt=\"Table of business meal and travel deductions showing 50% and 100% deductible categories\" src=\"https:\/\/kajabi-storefronts-production.kajabi-cdn.com\/kajabi-storefronts-production\/file-uploads\/blogs\/2147486381\/images\/142b80-56a0-5373-60e0-27168b82bb7a_Screenshot_2023-02-08_at_4.03.29_PM.png\" \/><\/p>\n<h1>What Planning Opportunities Exist Around\u00a0Meal Expenses?<\/h1>\n<ul>\n<li><strong>Find a Business Purpose to Your Meetings<\/strong>\n<ul>\n<li>From now on, these people are sources of business, so start talking business and asking for referrals over meals and beverages. Are you grabbing dinner with a client, or potential client that happens to be a friend or family member? Think about the purpose of that meal.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Country Club<\/strong>\n<ul>\n<li>A country club membership is NOT Deductible but the meal and drink portion would be, if it was for a business purpose.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Solo Meals and Drinks<\/strong>\n<ul>\n<li>Going through the drive thru at Starbucks on your way to work is not a business deduction. However, if you plan a business meeting around that stop or you are on an overnight business trip, then it would be.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h1>What Is A\u00a0Travel Expense?<\/h1>\n<p>Expenses incurred while you or your employees are away from home on business may be deductible. An individual is away from home if he or she is required to be away from his or her tax home substantially longer than for an ordinary day's work and he or she needs to get sleep or rest to meet the demands of the work while away from home. The tax home is the entire city or general area in which an individual regularly works, no matter where he or she lives.<\/p>\n<ul>\n<li>Travel Costs Include:\n<ul>\n<li>Transportation (Automobile, Airplane, Train, Boat)<\/li>\n<li>Lodging (Hotel, AirBnB, etc.)<\/li>\n<li>Rental Car, Tolls, Parking, Bus, Taxi, Uber, etc.<\/li>\n<li>Meals (50%)<\/li>\n<\/ul>\n<\/li>\n<li>Travel Reasons Include:\n<ul>\n<li>Meeting with Vendor<\/li>\n<li>Meeting with Client<\/li>\n<li>Corporate or Board Meeting<\/li>\n<li>Attending a Conference<\/li>\n<li>Visiting a Rental<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span><strong>The Rules:<\/strong><\/span><\/p>\n<ol>\n<li><strong>Business Day:<\/strong>\u00a0In order for a day to be considered a business day, the majority of the day (4 hours and 1 minute) has to be spent on business.<\/li>\n<li><strong>Overnight:<\/strong>\u00a0To be in \"travel status\" you must be away from your principal place of business overnight.<\/li>\n<li><strong>Travel Days:\u00a0<\/strong>Days you are traveling are considered business days if business days exceed personal days. For INTL trips greater than 7 days this turns to &gt;75% business.<\/li>\n<li><strong>Weekends and Holidays:<\/strong>\u00a0If you have a weekend or holiday sandwiched between two business days they are considered business days even if spent personally.<\/li>\n<\/ol>\n<h1>What Planning Opportunities Exist Around\u00a0Travel Expenses?<\/h1>\n<ul>\n<li><strong>Business Days on Personal Trip<\/strong>\n<ul>\n<li>You can deduct food and lodging on business days even if your trip does not include enough business days to count as a business trip.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Plan Out Your Trips<\/strong>\n<ul>\n<li>When you have travel plans, plan ahead to see if you can make that into a deductible business trip. Be sure you keep a diary of the business days. If you have family (not involved in the business) traveling with you, their costs are not deductible.<\/li>\n<li><span>Example:<\/span>\u00a0You have a 3 day conference in Dallas. You and your family drive from Milwaukee to Dallas. It takes 2 days to drive each way and you also spend 5 days sightseeing (personal). Your trip is majority business (7 of 12 days) and therefore you deduct 100% of transportation and lodging and meals (50%) for the 7 business days for yourself only.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Again, this is just a nibble into some planning opportunities to help you maximize your business deductions. I want to encourage you to check out our full series on this in our\u00a0<a href=\"https:\/\/www.taxsavingspodcast.com\/deductions\" target=\"_blank\" rel=\"noopener noreferrer\">Ultimate Guide to Maximizing Business Deductions and Write-Offs<\/a>\u00a0to also understand what you need to ensure you are doing to protect yourself and provide full documentation as well.<\/p>\n<p>Remember, do not get greedy and always do the sniff test. If I was explaining this business purpose to an IRS auditor, would it sound legit?<\/p>\n<p>&nbsp;<\/p><\/div>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_code et_pb_code_0\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_code_inner\"><iframe loading=\"lazy\" width=\"560\" height=\"315\" src=\"https:\/\/www.youtube.com\/embed\/YpKClZ4aeCQ\" title=\"YouTube video player\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe><\/div>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_code et_pb_code_1\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_code_inner\"><iframe src=\"https:\/\/www.buzzsprout.com\/1837660\/12799690-how-can-i-maximize-meals-and-travel-deductions?client_source=small_player&iframe=true&referrer=https:\/\/www.buzzsprout.com\/1837660\/12799690-how-can-i-maximize-meals-and-travel-deductions.js?container_id=buzzsprout-player-12799690&player=small\" loading=\"lazy\" width=\"100%\" height=\"200\" frameborder=\"0\" scrolling=\"no\" title=\"Small Business Tax Savings Podcast, How Can I Maximize Meals and Travel Deductions?\"><\/iframe><\/div>\n\t\t\t<\/div><div class=\"et_pb_with_border et_pb_module et_d4_element et_pb_text et_pb_text_1  et_pb_text_align_left et_pb_bg_layout_light\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_text_inner\"><ul>\n<li style=\"list-style-type: none;\"><strong>The Time Is NOW To Start Paying Less In Taxes. Join Our Tax Minimization Program (w\/ Stress Free Bookkeeping Training)! <\/strong>\n<p><strong><\/strong><strong><\/strong>What you'll get:<\/p>\n<ul>\n<li>Library of Tax Strategies, Implementation Guides, Videos, Downloads, etc.<\/li>\n<li>Stress Free Bookkeeping Training Program<\/li>\n<li>Ask A Pro - Unlimited email access to our team, it is like having an accountant in your back pocket!<\/li>\n<li>Monthly Group Trainings<\/li>\n<li>Private Facebook Group<\/li>\n<li>Partner Directory<\/li>\n<\/ul>\n<\/li>\n<\/ul><\/div>\n\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div><div class=\"et_d4_element et_pb_row et_pb_row_1  et_pb_css_mix_blend_mode et_block_row\">\n\t\t\t\t<div class=\"et_d4_element et_pb_column_4_4 et_pb_column et_pb_column_1  et_pb_css_mix_blend_mode et-last-child et_block_column\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_button_module_wrapper et_pb_button_0_wrapper et_pb_button_alignment_center et_pb_module \">\n\t\t\t\t<a class=\"et_pb_button et_d4_element et_pb_button_0 et_animated et_pb_bg_layout_light et_block_module\" href=\"https:\/\/www.taxsavingspodcast.com\/tax\">Join our Tax Minimization Program today!<\/a>\n\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":2,"featured_media":4755,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"rs_blank_template":"","rs_page_bg_color":"","slide_template_v7":"","_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[32,78,36,51,33],"tags":[42],"class_list":["post-4754","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounting","category-management","category-small-business","category-tax-planning-strategy","category-taxes","tag-blog"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How Can I Maximize Meals and Travel Deductions? - IncSight<\/title>\n<meta name=\"description\" content=\"Not all business meals are deducted the same way. Learn the rules for meals, entertainment, and travel deductions and how to maximize them.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.incsight.net\/blog\/2023\/05\/10\/how-can-i-maximize-meals-and-travel-deductions\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How Can I Maximize Meals and Travel Deductions?\" \/>\n<meta property=\"og:description\" content=\"Not all business meals are deducted the same way. 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