{"id":4740,"date":"2023-05-03T08:00:28","date_gmt":"2023-05-03T13:00:28","guid":{"rendered":"https:\/\/www.incsight.net\/?p=4740"},"modified":"2026-07-15T18:16:49","modified_gmt":"2026-07-15T23:16:49","slug":"how-can-i-maximize-office-expenses-and-employee-benefits","status":"publish","type":"post","link":"https:\/\/www.incsight.net\/blog\/2023\/05\/03\/how-can-i-maximize-office-expenses-and-employee-benefits\/","title":{"rendered":"How Can I Maximize Office Expenses and Employee Benefits?"},"content":{"rendered":"<div class=\"et_pb_section_0 et_pb_section et_section_regular et_block_section preset--module--divi-section--default\">\n<div class=\"et_pb_row_0 et_pb_row et_block_row\">\n<div class=\"et_pb_column_0 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\">\n<div class=\"et_pb_text_0 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--group--divi-text--divi-font-header--h1y3ko5--default preset--group--divi-text--divi-font-body--h19rs5u--default preset--group--divi-text--divi-font-body--h1yjkjr--default\"><div class=\"et_pb_text_inner\"><p>This is part of a bigger series that we did for our\u00a0<a href=\"https:\/\/www.taxsavingspodcast.com\/deductions\" target=\"_blank\" rel=\"noopener noreferrer\">Ultimate Guide to Maximizing Business Deductions and Write-Offs<\/a>. Be sure to check out everything that we discussed in that.<\/p>\n<p>Today we are going to be focusing on two key parts, office expenses and employee benefits.<\/p>\n<\/div><\/div>\n\n<div class=\"et_pb_text_1 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--group--divi-text--divi-font-header--h1y3ko5--default preset--group--divi-text--divi-font-body--h19rs5u--default preset--group--divi-text--divi-font-body--h1yjkjr--default\"><div class=\"et_pb_text_inner\"><h1>What Is An Office Expense?<\/h1>\n<p>Office expenses are the costs of consumable office supplies, technology, etc. If over a certain dollar amount you will want to capitalize and depreciate. Examples include:<\/p>\n<p><img decoding=\"async\" alt=\"Table of deductible office expense examples for small business owners\" src=\"https:\/\/kajabi-storefronts-production.kajabi-cdn.com\/kajabi-storefronts-production\/file-uploads\/blogs\/2147486381\/images\/c80672c-a8-440-0e0b-f1e366025ba_Screenshot_2023-02-08_at_3.13.19_PM.png\" \/><\/p>\n<h1>What Planning Opportunities Exist Around\u00a0Office Expenses?<\/h1>\n<ul>\n<li><strong>Technology Write-Offs<\/strong>\n<ul>\n<li>This is one often overlooked area. When you are buying electronics, think about what you are buying and if it would be viable for a business deduction.\n<ul>\n<li><strong>Examples:<\/strong><span>\u00a0<\/span>Computers, Tablets, Phones and Accessories, Microphones, Cameras, Drones, Projectors, etc.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li><strong>Subscriptions or Memberships<\/strong>\n<ul>\n<li>Find a business purpose to these subscriptions so you can run them (or at least a portion) through the business.\n<ul>\n<li><strong>Examples:<\/strong><span>\u00a0<\/span>Costco, Amazon Prime, Newspaper, Magazines, etc.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h1>What Is An\u00a0Employee Benefit Expense?<\/h1>\n<p>Contributions to employee benefit programs include those to education, recreation, health and welfare programs. Amounts paid by the business as employer contributions to a pension, profit-sharing, or annuity plan for employees are deductible.<\/p>\n<p>Examples include:\u00a0<\/p>\n<ul>\n<li>Employer Contributions to: Solo 401k, SEP IRA, 401k, Health Reimbursement Plan, Health Savings Plan, Pension Plans<\/li>\n<li>Plan Design and Implementation Costs<\/li>\n<\/ul>\n<h1>What Planning Opportunities Exist Around Employee Benefits?<\/h1>\n<ul>\n<li><strong>De Minimis Fringe Benefits<\/strong>\n<ul>\n<li>Get a deduction (and tax free to the recipient) for the cost of giving you or employees \"de minimis benefits\".\u00a0De Minimis = Small (~$70 or Less) and Not Frequent<\/li>\n<li>Examples:\n<ul>\n<li>Holiday or Birthday Gifts<\/li>\n<li>Flowers, fruit, or similar items provided under special circumstances (for example, on account of illness, a family crisis, or outstanding performance).<\/li>\n<li>NOT Included (aka Taxable): Cash, Cash Equivalents, Gift Cards, Coupons, etc.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li><strong>Employee Entertainment<\/strong>\n<ul>\n<li>\u201cexpenses for recreational, social, or similar activities (including facilities therefore) primarily for the benefit of employees\u201d qualify for the 100 percent deduction.<\/li>\n<li>MUST be primarily (50% or more) for the benefit of employees other than a tainted group. A tainted group includes: highly compensated employees and an individual or family member of individual owning 10% or more.<\/li>\n<li>Examples:\u00a0Holiday parties, annual picnics, summer outings, maintaining a swimming pool, baseball diamond, bowling alley, or golf course.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Note: Payment of a health club or gym<span>\u00a0<\/span><span>membership<\/span>\u00a0for employees would be considered a taxable fringe benefit. This would be deductible by the business but would need to be included in the income of the employee. If you are paying for your personal gym membership it would not be a deductible business expense. There would be an exception if the membership was a requirement for your specific job (example: personal trainer\u00a0it could be deductible if you used the membership for access to train your clients).<\/p>\n<p>Again, this is just a nibble into some planning opportunities to help you maximize your business deductions. I want to encourage you to check out our full series on this in our\u00a0<a href=\"https:\/\/www.taxsavingspodcast.com\/deductions\" target=\"_blank\" rel=\"noopener noreferrer\">Ultimate Guide to Maximizing Business Deductions and Write-Offs<\/a>\u00a0to also understand what you need to ensure you are doing to protect yourself and provide full documentation as well.<\/p>\n<p>Remember, do not get greedy and always do the sniff test. If I was explaining this business purpose to an IRS auditor, would it sound legit?<\/p>\n<\/div><\/div>\n\n<div class=\"et_pb_code_0 et_pb_code et_pb_module\"><div class=\"et_pb_code_inner\"><iframe src=\"https:\/\/www.buzzsprout.com\/1837660\/episodes\/12755780-how-can-i-maximize-office-expenses-and-employee-benefits?client_source=small_player&amp;iframe=true&amp;referrer=https:\/\/www.buzzsprout.com\/1837660\/12755780-how-can-i-maximize-office-expenses-and-employee-benefits.js?container_id=buzzsprout-player-12755780&amp;player=small\" loading=\"lazy\" width=\"100%\" height=\"200\" frameborder=\"0\" scrolling=\"no\" title=\"Small Business Tax Savings Podcast, How Can I Maximize Office Expenses and Employee Benefits?\"><\/iframe><\/div><\/div>\n\n<div class=\"et_pb_code_1 et_pb_code et_pb_module\"><div class=\"et_pb_code_inner\"><iframe loading=\"lazy\" width=\"560\" height=\"315\" src=\"https:\/\/www.youtube.com\/embed\/FpaYWezFSSA?si=rbQeZQpUZVGsxMJG\" title=\"YouTube video player\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div><\/div>\n\n<div class=\"et_pb_text_2 et_pb_text et_pb_bg_layout_light et_pb_module et_block_module preset--group--divi-text--divi-font-header--h1y3ko5--default preset--group--divi-text--divi-font-body--h19rs5u--default preset--group--divi-text--divi-font-body--h1yjkjr--default\"><div class=\"et_pb_text_inner\"><ul>\n<li style=\"list-style-type: none;\">\n<p><strong>The Time Is NOW To Start Paying Less In Taxes.\u00a0<\/strong><strong>Join<span>\u00a0<\/span><span>TaxElm<\/span><span>\u00a0<\/span>and start eliminating taxes and growing your wealth!<\/strong><\/p>\n<p>What you'll get:<\/p>\n<ul>\n<li><strong>Tax Savings Blueprint and Training:<\/strong><span>\u00a0<\/span>This is your roadmap to hit the ground and start implementing. Know exactly which strategies are relevant to you and which ones you should focus on first! Then dive into the training library with content, videos, downloads, guides, templates, etc. and start implementing right away!<\/li>\n<li><strong>Unlimited Access to Tax Experts:<\/strong><span>\u00a0<\/span>Got a specific question about a tax rule? You\u2019ll have unlimited messaging access directly with-in the software to our team of tax experts to get the accounting and tax answers you need.<\/li>\n<li><strong>Annual Comprehensive Consultation:<\/strong><span>\u00a0<\/span>Once a year you get a live meeting with a tax expert to discuss anything tax savings you would like. This is your time to get your questions answered live 1-on-1.<\/li>\n<li><strong>Annual Tax Return Review:<\/strong><span>\u00a0<\/span>Each year, upload your prior year tax returns, and our expert team will meticulously analyze them to generate a custom report highlighting key findings and actionable savings strategies tailored to your specific tax situation.<\/li>\n<li><strong>Monthly Webinars and Training:<\/strong><span>\u00a0<\/span>Every month, we host a live, virtual training session on a key tax topic. Join us live and bring your questions or view the training on your own schedule (recordings are added to the tax training library).<\/li>\n<li><strong>Partner Directory and Discounts:<\/strong><span>\u00a0<\/span>You get exclusive, members-only rates and access to our expert referral network for accounting, bookkeeping, tax preparation, payroll, financial planning, legal, retirement planning, tax resolution, and more!<\/li>\n<li><strong>TaxElm Guarantee:<\/strong><span>\u00a0<\/span>We will present tax saving strategies that will, at a minimum, cover the cost of your subscription fee or your money back!<\/li>\n<\/ul>\n<p>It is like having a tax\u00a0strategist walking with you along this entrepreneurial journey!<\/p>\n<\/li>\n<\/ul>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n<div class=\"et_pb_row_1 et_pb_row et_block_row\">\n<div class=\"et_pb_column_1 et_pb_column et_pb_column_4_4 et-last-child et_block_column et_pb_css_mix_blend_mode_passthrough\">\n<div class=\"et_pb_module et_pb_button_module_wrapper et_pb_button_0_wrapper preset--group--divi-button--divi-font--h1vi52x--default_wrapper\"><a class=\"et_pb_button_0 et_pb_button et_pb_bg_layout_light et_animated et_pb_module et_block_module preset--group--divi-button--divi-font--h1vi52x--default\" href=\"https:\/\/taxelm.com\/?via=incsight\">Join TaxElm<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":2,"featured_media":4744,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"rs_blank_template":"","rs_page_bg_color":"","slide_template_v7":"","footnotes":""},"categories":[32,36,51,33],"tags":[42],"class_list":["post-4740","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounting","category-small-business","category-tax-planning-strategy","category-taxes","tag-blog"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How Can I Maximize Office Expenses and Employee Benefits? 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